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Discuss how the diary management is working and if there are any new initiatives you would like to introduce or if they would like you to organise the calendar differently.Once you have complete control over the diary, it is imperative that you understand how to maximise your manager’s productivity through your diary management skills.
I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. There are also a lot of tasks related to diary management, for example ensuring our managers get to their meetings on time, understand the reason for the meeting and are prepared for it.
Do they have an awkward meeting that will affect their mood?
Do they have something scheduled that requires their concentration – writing a report for example?
Here are some effective tips that will help you with the day to day task of managing your boss’s schedule.
Recurring Appointments Recurring appointments are a simple way of ensuring your Executive meets regularly with key individuals, such as direct reports, clients and of course their assistant. If this is the case, it is worth revisiting the meeting details with your Executive and the attendees.